Creating a Centralized Data Hub for a Premier Educational Group of Institutions

Edumate

Our client is a premier educational group with over 20 institutions, including engineering institutions, medical colleges, management schools, and schools with a student strength exceeding 20,000. They came to us because of the several challenges they faced with a complex data ecosystem and huge operational costs.

The client chose iTech India as their partner of choice because of our experience and domain expertise, along with a track record for digitally transforming organizations in the education sector.

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The Challenge

The lack of automation and heavy reliance on manual processes created numerous blind spots.
  • The admissions process lacked transparency, and the institution struggled with collecting cash fees from thousands of students and generating accurate fee-related reports, as there was no single source of authorized information.
  • The use of multiple systems introduced multiple points of failure, with no effective method to facilitate communication between the institution and parents.
  • Additionally, there was a growing need to provide self-service access for both students and faculty.

The Solution

iTech India began this engagement with a consulting phase to understand the business challenges and expectations. We developed a rapid prototype to ensure the proposed solution aligned with the stakeholders’ growth vision. This led to the design and architecture of a scalable, custom ERP platform named Edumate.

Key features

The Benefits

With the EDUMATE ERP, processes, departments, and functions became automated and streamlined, resulting in improved productivity, transparency, and control, ultimately leading to higher overall efficiency.

A centralized online admission system across all 20 institutions transformed traditional admission procedures, eliminating time-consuming queues. Our automated system ensures standardized and efficient institutional processes, reducing costs and effort while enhancing accountability and enabling quicker decision-making.

Over time, these efficiency gains have led to greater brand differentiation and an enhanced perception of quality for the institution.